Office Manager

Company: Specialized Recruiting Group: An Express Employmen
Location: Mineola
Posted on: February 20, 2025

Job Description:

Position Overview: We are seeking an experienced Office Manager with a background in the construction industry to manage and oversee daily office operations for our client. The ideal candidate will be proficient in Sage, MS Office Suite (particularly Excel), and Capital One online banking. You will be responsible for managing financial transactions, coordinating with vendors and subcontractors, maintaining office inventory, and processing payroll for a team of 12-32 employees. Notary certification is preferred. Key Responsibilities: Office Management: Oversee daily office operations, ensuring a productive and organized work environment. Maintain and order office supplies and inventory. Review and manage Purchase Orders (POs) and ensure accurate record-keeping. Financial Management: Process Accounts Payable (A/P) and Accounts Receivable (A/R), including monthly billing and following up on outstanding payments. Prepare and review upcoming bids, ensuring all documentation is accurate and submitted on time. Manage Capital One online banking for the company's accounts. Gather and organize tax information for the CPA, ensuring compliance with all regulations. Order performance and payment bonds as needed. Payroll and Employee Management: Process payroll for 12-32 employees, including W-2 and 1099 contractors. Handle employee onboarding and maintain personnel records. Prepare and distribute W-2s and 1099s annually. Contract Management: Review contracts to ensure compliance with company policies and legal requirements. Coordinate with subcontractors and vendors to ensure timely delivery of services and materials. Qualifications: Proven experience as an Office Manager, preferably in the construction industry. Proficiency in Sage, MS Office Suite (particularly Excel), and Capital One online banking. Strong organizational and multitasking skills. Familiarity with payroll processing for both W-2 and 1099 employees. Experience in reviewing contracts and managing POs. Notary certification is preferred. Strong communication skills, both written and verbal. Ability to work independently and handle confidential information with discretion. If this sounds like a good fit for you, please apply today! Employment Type: Full Time Salary: $20 - $25 Hourly Bonus/Commission: No

Keywords: Specialized Recruiting Group: An Express Employmen, Tyler , Office Manager, Executive , Mineola, Texas